Hancock Data » Accounts Receivable

How to set the Aged AR Trial Balance default Aging Date

Michael — Mon, 06 Apr 2009 14:18:22 +0000

It’s always a pain to have to change the Default Aging Date field when printing the AR Aged Trial Balance by Job report. It’s an easy program change, but the Maxwell Management Suite requires adding a line of code to the standard CARRE0 program that prints that report. Here’s that line of code:

10041 IF X$(41,2)+X$(37,2)+X$(31,2)=FISCAL_YR.VAL$+FISCAL_PD.VAL$ 
THEN LET AGING_DATE.VAL$=X$(41,2)+X$(37,2)+X$(31,2)+X$(34,2)

This change will set the Default Aging Date to the current terminal date, only if the current terminal date is in the Period and Fiscal Year ending date selected for the report.

A better Unbilled Job Report

Michael — Tue, 11 Nov 2008 18:31:43 +0000

The Unbilled Job Report in Accounts Receivable Billing is designed to report Jobs that are unbilled. The problem with the report is that it requires a link from the Job Cost Task Codes to the Job Billing Line Items (which is not always a reasonable approach).

A better method of determining your ‘unbilled’ status on a Job is to create a Job Cost Formatted Report with the Date Last Billed, Contract Amount, Amount Billed, and a field called Amount Unbilled that is calculated by subtracting the Amount Billed from the Contract Amount field.

Then a filter that shows Job where the Amount Unbilled is not equal to zero will provide a useful report.